How to Utilize SharePoint Effectively for Enterprise Collaboration?

SharePoint

SharePoint is one of the greatest innovations of modern times, considering the businesses’ collaboration and connection. For instance, what will be your thoughts on describing SharePoint technology to someone new to the IT world?

You would answer that SharePoint is Microsoft-powered technology that aid business with security, storage, file sharing capabilities, and a web-based platform that enhances employee experience and collaboration.

There is no doubt you are entirely right about his answer. Nevertheless, SharePoint is much more than a content managementand web-based platform.

Going forward in this blog, we will learn more about SharePoint and significantly debate how to utilize SharePoint effectively for enterprise collaboration. 

SharePoint stats – 2 out of 3 enterprise employees, use SharePoint technology to communicate within the organization. Moreover, 83% of companies depend on SharePoint technology for document management.

Why SharePoint is more than Content Management and Web Platform? –

SharePoint has capabilities of empowering businesses with the power of the hybrid cloud, Intranet, and office 365. With SharePoint, organizations can leverage the capabilities of Microsoft applications which enhance business employee experience and increase productivity.

SharePoint offers an intranet where employees can build their sites, share documents, store data, and integrate various Microsoft apps on one site platform. 

Moreover, SharePoint offers the integration of different applications with Microsoft teams that makes document sharing seamless. The integration of cloud capabilities provides security to data, documents, and reports, which keeps organizations relaxed regarding data breaches.  

Top Tips about Utilizing SharePoint Effectively for Enterprise Collaboration

SharePoint Intranet

If you are thinking of embracing the power of SharePoint Intranet across your organization, you will need the assistance of a Microsoft SharePoint service provider. 

Today organization does not have time to code things and build an Intranet for their organization. With an online SharePoint, intranet organizations can leverage the power of all SharePoint services.

With SharePoint and Intranet, organizations can enhance collaboration, engagement, and connectivity as Intranet offers a wide range of capabilities with integrated Microsoft applications. 

The employee can seamlessly share, find, store files, and engage employees with smooth navigation. The agile feature of the SharePoint intranet can be utilized effectively in enterprise collaboration. 

Content Management and Connectivity

With SharePoint technology, the organization can leverage OneDrive capabilities that aid businesses with security and plenty of space for storage.  

OneDrive is cloud-based technology that offers a heap of space to manage data and documents safely. Moreover, the integration of OneDrive in SharePoint makes document sharing easy as an employee do need to upload the complete file; only document links are enough. 

The unique capabilities of OneDrive in SharePoint enhance employee connectivity and streamline file sharing for more productivity and efficiency. 

SharePoint Notification

Users can utilize SharePoint Alerts to get email notifications whenever something in a library or list changes. One of SharePoint’s most underutilized features is this one. 

Moreover, users can get notifications even on employees’ birthdays, anniversaries, or important festivals and events. With SharePoint, the organization can manage dates and provide information to individuals for meetings, events, and even for necessary actions to announce.  

Seamless Searches

Microsoft SharePoint makes your data and document search easy and seamless. Finding files from a heap of data may sometimes be frustrating; however, with the easy tag feature, you can tag your important file and get it quickly when required.

Your papers can be tagged to receive targeted results and swiftly reduce the options. You can focus your search by genre or release date rather than going through every episode of every show. It’s comparable to searching for a movie on your preferred streaming platform.

The tool also lets you categorize documents and add a field to hold all the items in that category. To quickly find the invoice, you can acquire invoices labeled in a single domain.

Preferences and Social Interaction

Through connection with Microsoft 365 apps and video conferencing capabilities, SharePoint Intranet offers preferable and quick communication amongst employees.

Additionally, it keeps the employee connected socially through dashboards on the homepage of the Intranet for birthdays and professional anniversaries.

Additionally, it alerts staff members to training or job activities using game features like leaderboards, levels, rewards, and badges.

Bring digitalization and agility

SharePoint can help your business become more agile and digital, giving management a clear picture of all employee initiatives. Additionally, it can increase productivity by automatically notifying staff members of completed training, approved contracts, project milestone dates, and other important information on a user-friendly platform.

Employees can also quickly access the knowledge base, resources, or documents they’ve just looked at (using, for example, Office 365 productivity apps); this helps them save time and turn it into productivity.

Increase Employee Knowledge

Businesses can better understand employee flow by combining Yammer’s valuable connections and conversations with SharePoint’s sophisticated document management system.

Yammer is a distinct social media network where company administrators or staff members may post blogs, ask questions, and share experiences.

The purpose behind its creation was to facilitate corporate communication. The main goal is to support employees in connecting and communicating within their organizations.

Why SharePoint for effective Enterprise Collaboration? 

The greatest strength of SharePoint is its adaptability. The platform has many built-in features that may be enhanced with personalized ones to create a unique solution. Thanks to its flexibility, a SharePoint intranet can evolve into a comprehensive corporate solution that addresses multiple functional areas.

Additionally, SharePoint intranets safely combine all channels for employee communication and work under one virtual roof, helping the business foster greater cooperation, ongoing connections, and open lines of communication.

Conclusion

SharePoint has already turned the tides in the way of innovation. Embarking on SharePoint as soon as possible will make your business stand out and make your workplace culture healthier and smoother. 

Embrace SharePoint as a collaboration platform across your organization. Get in touch with a SharePoint development service provider today and leverage the power of the cloud and AI. 

Author Bio:

Carlotta Krajcik is a Technical Consultant at USA-based leading SharePoint development firm BITSCAPE. She has hands-on experience in delivering consulting services. Apart from technical things, she enjoys playing soccer with friends.

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