How to Pick a Virtual Office in the UK?

Young business people in office

You may think that the virtual office is something that you can operate on the internet. You can connect with your clients and employees using the software, but the virtual office is not what you are thinking about. It is a kind of service that you can pay for until you get a real address. It provides you with real space, but you do not get to work there.

However, it can rent out meeting rooms on the hour or day basis. Unless you get a real address for your own office, you can use the virtual office address on your website to receive emails. You can also mention it in the registration of your company.

You will have to pay a monthly fee. However, you can get a discount if you sign up for a longer contract. As far as it is about correspondence, you can collect emails in person or have them posted to your home.

However, you will likely have to pay the additional cost for mail forwarding. Whether you are self-employed or running a company, you can have a virtual office address. The best benefit of having a virtual office address is running a UK company from abroad and preventing your home address from public view. It builds the credibility of your company among your clients. Here are some of the factors that you should consider to pick a virtual office in the UK.


Before you choose a virtual office address, you should carefully analyse what kind of services it involves. It generally includes business address, mail forwarding, meeting rooms, a live receptionist and so on.

Location is the most important factor that you should consider while making a decision. Try to look for an office in a central location that your clients can easily access. Although you do not have to meet your clients regularly, you may need to do it sometimes.

Make sure that it is not tough for them to reach the location. Make sure that there is a parking facility.


Flexibility is another factor you should keep in mind while choosing a virtual office address. You will have to find out if your clients want to meet you only during business hours or need to provide this facility around the clock.

You need to check with the owner of virtual office space that they do not close when your business is on the clock. Of course, it would be not very easy for you to meet clients if they choose a time slot when your virtual office service provides does not allow you to use it.

You should ask your service provider if they have a package that meets the demand of growing business. Make sure that the service provider provides you with much more flexibility. It can help you meet the additional needs of your business.


Make sure that the virtual office you choose has the right equipment and technology. If your office does not have basic amenities like Wi-Fi, printing facility, fax machine, landline phone, you will not be able to maintain a full working atmosphere with your clients.

A meeting cannot be successful without having such basic amenities. Note that technology needs vary from business to business. Whether or not you will need a fax machine depends on your business needs. You should ask your service provider if they have all equipment that you need for your business.


Price is the most important consideration. Since there are several virtual office service provider, you can choose the one that offers these services at the cheapest rate. Before you clinch the deal, you should consider the service provided by your service provider.

Money is a crucial factor to consider, but it is not everything. Ultimately, your goal is to have your business growing. A few virtual office service prodders can offer a lot of services. Most of them o not offer worth the price they charge.

Be careful while choosing the service provider. The ultimate goal is to make most of your money.

Onsite staff

You may need onsite staff to greet your clients, answer their questions and accept various packages, including paperwork. These services can be added to the whole package you get from the service provider.

However, some do not do so. You will have to buy such a service by paying an additional cost. When you choose a service provider, make sure that you have gone through what the package offers. It must have onsite staff service because it will make the whole package very expensive if you pay for it into the bargain.


There is no denying that you will require more than a physical address to register with. You will definitely want full amenities from your service provider, so it does not make it inconvenient to meet with your clients.

Apart from Wi-Fi and other things mentioned above, you need several other amenities like call answering and forwarding service, mail forwarding, lounge facility, working space, meeting rooms, conference room facility and reception desk.

If you choose a virtual office that includes basic amenities, it will consist of only Wi-Fi, meeting rooms and a landline phone facility, but if you want it to have all amenities, the cost of the package will slightly go up. It does not matter the package is somewhat expensive as long as it provides you with all amenities.

The bottom line

Picking a virtual office in the UK does not need to be daunting. A rule of thumb says that you should choose the office that fulfils all amenities. You will need to use this virtual, office until you find the one for you. Since you are a start-up and funded your business with small business loans, the service package should not be costly. Make sure that the office you choose for your business fits your budget as well as your needs.

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