How to Backup Outlook Calendar and Contacts? Most Reliable Approach

How to Backup Office 365 Calendar. Learn the Expert Solution

User Query:I’ve been using Office 365 for business reasons for quite some time. There are several emails that have accumulated. I don’t think it’s safe to just put them in my mailbox and not keep them anyplace else. As a result, I’d be making a backup of these files. Along with these, I need to backup my calendar because I have some essential meetings listed on it. Can you propose an easy way to do it?”

We frequently overlook the significance of Microsoft calendars. The Outlook calendar is extremely essential in the lives of businesspeople. It helps them in the scheduling and management of appointments, meetings, and events, among other things. It also helps users keep track of their work and, if desired, create reminders.

There is a possibility that you will lose your critical calendar data due to sync problems, incorrect removals, ransomware, malware, and outages. This might have an impact on your business by causing personnel schedules and appointments to be disrupted.

As a result, it is critical to saving your calendar information in a secure location.

In this article, we will discuss the methods you can use to easily backup your calendar data on your local system.

Best Possible Methods to Backup Office 365 Calendar to PST Format

Method 1: Back up Office 365 Calendar through a skilled tool. 

Office 365 Backup Tool is the perfect and most recommended tool to backup your Office 365 Calendar.

Along with your calendar, it can also backup Emails, and Contacts on your system.

It also saves all the meta properties and data integrity of the data after backup as it was earlier.

An interesting feature of the tool is the ‘Date-Filter option’, using which you can save only the selected data.

Tool Working Steps to Backup Office 365 Calendar to PST Format:

Step 1: After downloading the tool install it on your computer system. Next, select Office 365 as the source backup platform and Outlook as the destination backup platform.

Step 2: Select the appropriate mailbox items from the workload list and, if necessary, apply the date filter for moving only selected data.

Step 3: Sign in with the admin credentials, such as the admin ID and application ID, and click the verify button to validate the needed permissions.

Step 4: Navigate to the location where you want the resulting PST file to be saved on your computer.

Step 5: Select the desired mailbox from the list of available mailboxes and press the Start Backup button. The utility will begin backing up soon.

Method 2. Backup Calendar from Office 365 Manually Using the MS Outlook.

To use this method to export your calendars to Office 365 cloud you can follow this approach. For this, you must configure your O365 email account with Outlook.

Let’s go over how to do this operation step by step:

Part 1: Integrate an Office 365 Email Account with Microsoft Outlook.

Step 1: Press the “Windows Key + R” keyboard shortcut to open the Control Panel.

Step 2: From the list, select “Mail.” Select “Profile.”

Note: If you can’t see the “Mail” option, adjust the “View” by setting it to Large Icons or Small Icons.”

Step 3: A new window titled “Mail Setup-Outlook” will open; click on “Show Profiles.”

Step 4: Select “Add Profile.”

Step 5: Now input your O365 mailbox account’s “credentials (username and password).”

Step 6: You must wait till your O365 account is successfully added to MS Outlook.

Step 7: Finally, on the presented message prompt, enter your Office 365 password.

Step 8: Click the “Ok” button in the dialogue box that appears.

Step 9: After setting an O365 account with Outlook, a notification will display.

Step 10: MS Outlook will then begin getting data (emails, contacts, calendar, and tasks) from the specified Office 365 online account.

Please keep in mind that retrieving material from your Office 365 inbox will take some time. It is also dependent on the size of the mailbox.

Your Office 365 mailbox account has now been successfully added to Outlook.

Phase 2: Export the Office 365 Calendar from Outlook.

Step 1: Open the “Microsoft Outlook” program and navigate to the “File” tab.

Step 2: Go to “Open & Export” and select “Import/Export.”

Step 3: From the options, select “Export to a File” and then click “Next.”

Step 4: Now, Select Microsoft “Outlook Data File (.pst)” option and hit the “Next” button.

Step 5: Choose your Microsoft Office 365 email account >> Calendar >> Next.

Step 6: Next, click the “Browse” option to navigate to the location where you wish to store the PST file.

Step 7: Finally, click the “Finish” button to finish the process.

Drawbacks of the Manual Method for Backup Office 365 Calendar

  1. The person performing this manual process should have a strong technical background.
  2. There can be data loss if the users do not perform the process carefully.
  3. The process becomes very long and tiring because of the risky steps.

Wrapping Up:

In this blog, we have understood the importance of Office 365 calendars and why we should preserve them. Thus, both the manual as well as an automated solution has been shared here in detail. However, the professional tool is suggested as it offers many benefits to the users and can backup the calendar details in one go.

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