Looking for an easy way to download email from office 365 to PST lately? If yes then you have reached the right page. This blog will cover the manual and professional solution to the user query i.e. “how to download email from office 365 to PST” A user can pick between both of them as per their requirement. Let’s get started!!
User Query 1:
Hi everyone, hopefully, you could provide me an easy answer to my query because I have come to the conclusion that every software in the top 20 in google is absolute rubbish and does not work according to my requirements. Suggest me some reliable meaning of performing this operation.
User Query 2:
I just want to download all mailboxes in an organization in Office 365 to PST file format, I wouldn’t have thought it was a hard and cumbersome task, it’s only 50 user mailboxes, and I need PST files formats on my local Windows computer. As soon as possible.
Manual Way through to Download Email from Office 365 to PST
The first way to perform this operation is by using the conventional manual way, which simply exports all the required emails to a PST file. To perform this operation in this way, the MS Outlook Desktop version needs to be installed on the user’s system.
Then, just follow the listed instructions below carefully:
Before starting the manual steps you need to configure the Office 365 account on your Outlook desktop version application in order to download email from office 365 to PST:
Step 1. Now, browse to File and click on the Import & Export.
Step 2. Then, Import and Export Wizard will open.
Step 3. Here, click on the Export to a File in order to migrate the office 365 mailbox to PST.
Step 4. Now, choose “Outlook Data File” to backup mailbox content to PST file format.
Step 5. Moreover, make sure to enable the box next to Include Sub-folders.
Step 6. Lastly, hit the Finish button to start the export operation.
Shortcomings of Using Manual Approach to Convert Office 365 Mailbox to PST.
This method includes the conversion of mailboxes items to PST file format, which might be quite a tedious task to perform. Moreover, this will not preserve the metadata and the folder structure and hierarchy at the post-backup stage. This approach also imposes a PST file/data size limitation in the older editions of Outlook.
Reliable and Modern Way to Download Email from Office 365 to PST
Those who find the above process technical and cumbersome, then they can choose the best alternative for the same and they can go with the professional solution. Office 365 Backup Software is a brilliant professional and easy software to perform this operation in a hassle freeway.
Hence, it is recommended by many IT experts to use an advanced feature-rich professional utility as we mentioned here to backup Office 365 email to PST locally. Users can use the free demo version before purchasing the full version in order to verify the performance and working of this software.
Step By Step Working Guide to Export Office 365 Mailbox to PST
Step 1: First of all you need to download the above-mentioned software on your computer. Once it gets installed you can run it, and then opt for Office 365 as the source and Outlook as the destination backup platform.
Step 2: Now, in this step, you may have to opt for all the required mailbox categories such as email, contact, calendar, document, and task from the given list. Moreover, if you required selective data backup then you can have a look at the date filter provided along with each mailbox category.
Step 3: In this step, you will have to use your Office 365 Administrator account credentials like admin ID and application ID and validate permission by clicking the validate button provided in this tool in order to combine Office 365 mailbox to PST.
Step 4: Now, define the location for downloading the resultant PST file on your local computer.
Step 5: In this last step you will have to see all the Office 365 user accounts that are associated with the admin account and choose the desired user accounts and hit the start backup button in order to migrate Office 365 mailbox to PST.
In this article we have successfully discussed two different approaches in order to backup Office 365 emails to PST, users can pick one according to their needs. However, the most reliable and recommended way to perform this operation is to use the above-mentioned tool.